All states and territories are required to collect additional data for real property transfers to contribute to a National Register of Foreign Ownership of Land Titles. This requirement was initiated by the Commonwealth Government and administered by the Australian Tax Office (ATO) and builds on the Commonwealth’s existing National Register of Foreign Ownership of Agricultural Land. The ATO uses the data for information-matching and ensuring compliance with the taxation laws of the Commonwealth.

What and Why?

Federal legislation requires all states and territories to report property sales information to the Australian Taxation Office (ATO) on a quarterly basis.

Conveyancers and practitioners are requested to provide to the State the following data for each transaction related to a property sale:

  • property details, including land title information, property address and other descriptors;
  • transactional information, including transfer price, contract date and settlement date; and
  • Identity data of the purchaser/transferee and vendor/transferor, including:
    • name, address and date of birth for individuals;
    • name, address and ABN for non-individuals; or
    • foreign identity details.

The collection of this information will provide increased transparency into foreign investment and will provide the Federal Government with improved monitoring of compliance with the administration of Capital Gains Tax and other taxable events.

The ATO has longer term plans to prefill data into tax returns, reducing the burden on taxpayers to determine amounts, where data can be sourced from State reported data.

Is data collected for both vendor and purchaser?

Yes, both vendor and purchaser data must be completed for all reportable transactions.

Mandatory purchaser and vendor data is required to be provided before a reportable document conveying land can be:

  • confirmed in RevenueSA Online; or
  • assessed by RevenueSA if lodged for assessment.

If data has not been entered for both the purchaser(s) and the vendor(s), you will not be able to obtain a Document ID. Without a Document ID you will not be able to lodge the document with the Lands Titles Office.

Find out if a transaction is a reportable transaction on our:

Find out more about the types of data collected for Commonwealth Reporting on our Commonwealth Reporting Data Fields page.

Much of the information needed is provided by an individual to their conveyancing agent as part of the Verification of Identity (VOI) process.

Who will report the data?

Data is reported by the person conducting the transaction. For example, where a conveyancing agent (or similar representative) is employed, the agent will report the data. If a party is self-representing, they will report the data.

Information for purchaser representative

  • If you represent the purchaser, the reporting screen for purchaser data is integrated with the stamp duty document processing screens in RevenueSA Online. A separate workspace is not required.

    You will be able to invite the vendor’s representatives to enter data for reporting requirements.


    If you represent the purchaser and vendor in a transaction then Commonwealth Reporting forms part of the stamp duty document processing in RevenueSA Online. A separate workspace is not required.

  • Complete the following process at least 7 (calendar) days before settlement:

    1. Commence the stamp duty document.
    2. Enter all mandatory reporting data for the purchaser.
    3. Send an invite to the vendor’s representative.

    This will allow you to confirm your document and obtain a Document ID in time for settlement, even if the vendor mandatory reporting data has not been entered.

  • You will not be able to confirm your document and obtain a Document ID until mandatory vendor data is completed. This may delay your settlement.

  • You can invite the vendor’s representative by entering their details in the Entity Name List in RevenueSA Online. This list contains all registered RevenueSA Stamp Duty clients. This will ensure the recipient receives an email inviting them to the process and will also be reflected in their Invites Received menu on RevenueSA Online. It is very important to select the correct client. Contact the recipient or RevenueSA if uncertain.

    Manually entering an Entity Name, rather than selecting from the list, should only be done when the recipient is not a registered RevenueSA Online Stamp Duty client, for example, is an individual or interstate organisation. If the recipient is not in the Entity List, and you have any uncertainty, you may need contact the recipient or RevenueSA.

    Two help documents for the invitation process are available:

    Invite (PDF 211KB)

    Invites Sent and Received (PDF 281KB)

  • Details should be provided for the entity being registered on the title. In a majority of circumstances that would be the trustee. In the scenario of a trustee purchasing on behalf of a trust the bulk of the data should be provided for the trustee: for example, Trustee Name, Address for Future Notices, Contact Details. The only details required for the trust is Trust Name.

  • The other party to the transaction or their agent will not be able to view your specific client data.

  • Data should be provided for the person(s) going on or off title where reasonable. For example, if a deceased vendor is returned on title you would enter the personal details of the deceased and contact details/address for futures notices of the executor.

  • Information for vendor representative

  • If you represent the vendor only then data is reported via a RevenueSA Online workspace. You can either create a new workspace or you may be invited through RevenueSA Online by the purchaser’s representative to enter details. The vendor’s representative can commence a workspace at any time in the process.

    Non-compliance of the provision of vendor data will be reviewed and monitored and may result in compliance activity and could also lead to RevenueSA Online system restricted access, disrupting capability to conduct business electronically with RevenueSA.


    If you represent the purchaser and vendor in a transaction then Commonwealth Reporting forms part of the stamp duty document processing in RevenueSA Online. A separate workspace is not required.

  • Complete all mandatory reporting data for the vendor as far in advance of settlement as possible.

  • Purchaser’s representative invites you 7 or more days prior to settlement:

    If the mandatory vendor reporting data is incomplete more than one day before settlement, your RevenueSA Online system access will be restricted until the mandatory reporting data has been provided.

    The purchaser’s representative will be able to confirm the document, obtain a Document ID and settle the transaction.

    Purchaser’s invites you less than 7 days prior to settlement:

    You must complete mandatory vendor reporting data before the purchaser’s representative can confirm their document, obtain a Document ID and settle the transaction.

  • You will be sent an email inviting you to enter the vendor data. You will also receive notification a RevenueSA via the Invite Received menu.

    If you are not receiving invitations via email or the Invite Received menu please review your Current Client Name in RevenueSA Online. It is possible that the inviting user is not able to find your organisation, for example, your registered name on RevenueSA Online differs from your known business name. Providing an Additional Client Name may be advantageous.

    Find out more about the receiving notifications for for invites received in the RevenueSA Online Help - Invites Sent and Received (PDF 281KB).

  • Not currently, however if the document transaction does not settle it will not be reported to the ATO. A request to delete Draft or Submitted Workspaces can be emailed to revsupport@sa.gov.au.

  • The other party to the transaction or their agent will not be able to view your specific client data.

  • Data should be provided for the person(s) going on or off title where reasonable. For example, if a deceased vendor is returned on title you would enter the personal details of the deceased and contact details/address for futures notices of the executor.

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