Commonwealth Reporting

All states and territories are required to collect additional data for real property transfers to contribute to a National Register of Foreign Ownership of Land Titles. This requirement is initiated by the Commonwealth Government and administered by the Australian Tax Office (ATO) and will build on the Commonwealth’s existing National Register of Foreign Ownership of Agricultural Land. The ATO uses the data for information-matching and ensuring compliance with the taxation laws of the Commonwealth.

The Lands Titles Office and RevenueSA have developed a state owned online Commonwealth Reporting Portal to collect and report the necessary data.

Access the Portal here: www.revenuesaonline.sa.gov.au

What & Why?

Federal legislation requires all states and territories to report property sales information to the Australian Taxation Office (ATO) on a quarterly basis.

Conveyancers and practitioners are requested to provide to the State the following data for each transaction related to a property sale:

  • property details, including land title information, property address and other descriptors;
  • transactional information, including transfer price, contract date and settlement date; and
  • Identity data of the purchaser/transferee and vendor/transferor, including:
    • name, address and date of birth for individuals;
    • name, address and ABN for non-individuals; or
    • foreign identity details.

The collection of this information will provide increased transparency into foreign investment and will provide the Federal Government with improved monitoring of compliance with the administration of Capital Gains Tax and other taxable events.

The ATO has longer term plans to prefill data into tax returns, reducing the burden on taxpayers to determine amounts, where data can be sourced from State reported data.

Refer to the Frequently Asked Questions page for further information.

From 1 July 2019

From 1 July 2019 both vendor and purchaser data must be completed for all reportable transactions.

Vendor information

Vendor data is completed via a RevenueSA Online workspace. You can either create a new workspace or you may be invited through RevenueSA Online by the purchaser’s representative to enter details. The vendor’s representative can commence this process at any time in the process.

If you have already been entering data for vendors, please note there are some additional mandatory fields that will also be required from 1 July 2019, including date of birth, additional information for non-Australian citizens (passport number, visa number, visa subclass and visa expiry date) and additional information for overseas organisations (country of incorporation).

Non-compliance of the provision of vendor data will be reviewed and monitored and may result in compliance activity and could also lead to RevenueSA Online system restricted access, disrupting capability to conduct business electronically with RevenueSA.

Purchaser information

From 1 July 2019, additional mandatory fields will be required for purchasers, including date of birth, additional information for non-Australian citizens (passport number, visa number, visa subclass and visa expiry date) and additional information for overseas organisations (country of incorporation).

To streamline the process in RevenueSA Online, the reporting screen for purchaser data will be integrated with the stamp duty assessment screens. A separate Commonwealth Reporting Portal workspace is no longer required before you create a stamp duty document.

You will also be able to invite the vendor’s representatives to enter data for reporting requirements.

Mandatory Vendor Data

Base on law introduced with effect from 1 July 2019, mandatory vendor data is required to be provided before a reportable document conveying land can be:

  • confirmed in RevenueSA Online; or
  • assessed by RevenueSA if lodged for assessment.

From 29 July 2019, if data has not been entered for both the purchaser(s) and the vendor(s), you will not be able to obtain a Document ID. Without a Document ID you will not be able to lodge the document with the Lands Titles Office.

Purchaser Representatives

How do I ensure settlement isn’t delayed?

Complete the following process at least seven (calendar) days before settlement:

  1. Commence the stamp duty document.
  2. Enter all mandatory reporting data for the purchaser.
  3. Send an invite to the vendor’s representative.

This will allow you to confirm your document and obtain a Document ID in time for settlement, even if the vendor mandatory reporting data has not been entered.

What happens if I don’t enter mandatory reporting data and send an invitation less than seven days  before settlement?

You will not be able to confirm your document and obtain a Document ID until mandatory vendor  data is completed. This may delay your settlement.

Vendor Representatives

How do I ensure settlement isn’t delayed?

Complete all mandatory reporting data for the vendor as far in advance of settlement as possible.

What will happen if the vendor mandatory reporting data is not entered?

Purchaser’s representative invites you seven or more days prior to settlement: 

If the mandatory vendor reporting data is incomplete more than one day before settlement, your RevenueSA Online system access will be restricted until the mandatory reporting data has been provided.
The purchaser’s representative will be able to confirm the document, obtain a Document ID and settle the transaction.

Purchaser’s invites you less than seven days prior to settlement:

You must complete mandatory vendor reporting data before the purchaser’s representative can confirm their document, obtain a Document ID and settle the transaction.

Invitation Process

Invite the vendor’s representative by entering their details in the Entity Name List. This list contains all registered RevenueSA Stamp Duty clients. This will ensure the recipient receives an email inviting them to the process and will also be reflected in their Invites Received menu on RevenueSA Online.

Manually entering an Entity Name, rather than selecting from the list, should only be done when the recipient is not a registered RevenueSA Online Stamp Duty client, e.g. is an individual or interstate organisation. If the recipient is not in the Entity List, and you have any uncertainty, you may need contact the recipient or RevenueSA.

If you are not receiving invitations via email or the Invite Received menu please review your Current Client Name. It is possible that the inviting user is not able to find your organisation, e.g. your registered name on RevenueSA Online differs from your known business name. Providing an Additional Client Name may be advantageous.

Two help documents for the invitation process are available:

Help & Messages

Please note that System Help is provided on each step of the Stamp Duty Self Determination and Opinion processes.

RevenueSA provides messages of system changes, maintenance, and legislative amendments via the online message facility.