Exemption for maternity and adoption leave pay
Version Number: 1
Legislation: Payroll Tax Act 2009
Date Issued: 1 July 2009
Revenue Rulings do not have the force of law.
The Payroll Tax Act 2009 (the “Act”), which commenced on 1 July 2009, rewrote and repealed the Pay-roll Tax Act 1971 and provides fully harmonised legislation with New South Wales, Victoria, Tasmania and Northern Territory.
Section 53 of the Act exempts from payroll tax, wages paid or payable to employees on maternity leave or adoption leave. The exemption:
- applies to wages paid or payable to female employees taking maternity leave and male and female employees taking adoption leave;
- applies to all wages other than fringe benefits;
- is limited to a maximum of 14 weeks pay;
- applies irrespective of whether the leave is taken before or after the birth or adoption; and
- must be supported by keeping relevant records.
The purpose of this Revenue Ruling is to explain the application of the exemption for maternity and adoption leave pay and clarify the elements of the exemption.
Definition of maternity leave
Maternity leave is defined in the Act as leave given to a female employee in connection with her pregnancy or the birth of her child. The female employee may take maternity leave before or after the birth of her child (Section 53(2) of the Act).
Sick leave, recreation leave, annual leave or any similar leave taken in connection with a pregnancy or the birth of a child is not considered as maternity leave for payroll tax purposes. This exemption does not apply to paternity leave which is granted to a male employee after his spouse (or de facto spouse) has given birth.
Definition of adoption leave
Adoption leave refers to leave given to an employee (male or female) in connection with the adoption of a child. The employee may take the adoption leave before or after the adoption of a child (Section 53(2) of the Act). As with maternity leave, sick leave, recreation leave, annual leave or any similar leave taken in relation to the adoption is not exempt.
Types of wages that are exempt
Exempt wages include wages/salaries, employer superannuation contributions, allowances, bonuses and commissions. Fringe benefits provided to an employee on maternity or adoption leave are generally not exempt (Section 53(5) of the Act).
For any one pregnancy or adoption, the exemption is limited to wages for a maximum of 14 weeks full time leave for a full time employee or the equivalent amount if taken over a longer period, for example, 28 weeks leave being paid at half pay. In the case of a part-time employee, the exemption is limited to a maximum of 14 weeks leave paid at the applicable part-time rates of pay.
To claim the maternity leave exemption, an employer must obtain a medical certificate or statutory declaration from the employee. These documents must specify that the employee was pregnant or that the employee has given birth and the date of birth (Section 54(1) of the Act).
To claim the adoption leave exemption, an employer must obtain a statutory declaration from the employee stating that a child has been placed in the employee’s custody pending the making of an adoption order or that an adoption order has been made or recognised in the employee’s favour (Section 54(2) of the Act).
The records substantiating a claim for the maternity and adoption leave exemption must be kept for 5 years (Section 53 of the Taxation Administration Act 1996).
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